Event Approval Form

Event Approval Form
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Event Approval Process

​App State is returning to pre-pandemic operations for the Spring 2022 semester, with safety precautions in place. 


What is the Event Approval Process?

The Event Approval Process assists in managing plans for recognized organizations and divisions, such as advancement, athletics, student affairs, academic affairs or community engagement. Event Approval requests must be submitted and approved before the event so the university can ensure university, COVID-19, and campus safety guidelines are addressed. Representatives from the following areas: Academic Affairs, Student Affairs, Athletics, Campus Dining, Conference and Event Services, and Event Management are the first to review your Event Approval form. Once approved, the form is then sent to the Chancellor for final review/approval.

Event Approval and COVID-19

Face coverings are required in all indoor campus locations for students, faculty, staff and visitors regardless of vaccination status. You can find all guidelines, executive orders, and updates at the Appalachian State COVID-19 website.

How Do I Get My Event Approved?

The Event Approval form should be submitted online at least 60 business days prior to the date of the event. Large special events and theme weeks are expected to submit the form at least 90 days in advance. Please ensure you have received dean or supervisor approval prior to form submission. You can expect a decision on your event within 10 business days of your form submission. You may be required to fill out other forms, if we need further information regarding your event.